A: CREATE A WEB FORMAT IN IBID

1. from Main Menu goto F12 REPORTS, F1 ITEMIZED INVENTORY.

2. You must generate a report to get to the REPORT FORMATER screen.
   
   • I suggest you chose a smallish catagory so reports don't take so long to save to disk or convert to ASCII.

3. When IBID says SETUP SYSTEM PRINTER? hit F for FORMAT.

4. In REPORT FORMATER SCREEN, hit F11 LAYOUT.

5. There are two segments to screen: HEADINGS, in middle and SELECTED FIELDS on botton.
   
   • from HEADINGS you can TAB through your CHOICES AVAILABLE.
     

   • from SELECTED FIELDS you can TAB through to see what your report will contain.

6. hit S to clear the current SELECTED FIELDS area.
   
   • chose the column heading from HEADINGS area by hitting ENTER on the first "="
     

   • to move selection to SELECTED FIELDS, hit ENTER on the gap following the heading.
     

   • you may cut and paste entire strings of contiguous column headings such as ISBN/item, TITLE, AUTHOR, PUBLISHER, PRICE, BT

7. when you are done, please note the final WIDTH (in the above suggestion, it is 77)

8. hit ESC (yes, ESC) to REPORT FORMATER then rename the report format to WEBPAGE
   
   • TAB to REPORT FILE and name it WEB
     

   • you may write in a longer description in REPORT TITLE
     

   • output device should be F for FILE
     

   • Change Include Title and Include Heading to N; leave everything else as is.
     

B: CREATING AN EXPORT FILE FILTER

from MAIN MENU goto F14 NEXT PAGE then F1 INVENTORY then F6 EXPORT DATA.

1. to create, type 1 in DATA ID, then TAB to Field Number

2. hit F7 DISPLAY then highlight a field, hit F11 SELECT.

3. arrow down to blank line and repeat above step, as needed.

4. you will need to change the information selected back to the EXPORT DATA screen.
   • change the Field Numbers to be 001, 002, 003, etc
   • change all the Type to be A for ASCII, especially on List Price
   • change all the Start Positions following the rules below:
     • first position is always 1
     • for line 1 only, add field length to 2 (ex: 10+2=12) to get line 2's start position.
     • line 2, add previous number to length plus one (ex: 12+30+1=43)
     • line N, add previous number to length plus one
   • change Length on List Price to 8
   • change Output Mask on List Price to slash dot dot dot dot dot dot slash

5. TAB to the top of the screen and type in FORMAT NAME as WEB

6. type in INPUT FILE as WEB001.RF* (where * is terminal letter).

7. leave PAGE alone, and leave DATA ID as 1

8. change REC. LEN. to Width of report (from REPORT FORMATTER) + 2 (ex: 87 + 2 = 89)

9. the last START POSITION plus last LENGTH plus 2 should equal REC. LENGTH you entered.

FORMAT NAME	WEB		INPUT FILE	WEB001.RFA		PAGE	1
DATA ID	1		REC	79

FIELD NAME	FIELD DESCRIPTION	TYPE	START POS.	LENGTH	OUTPUT MASK
001	ISBN/Item	A	1	13	/........../
002	Title	A	15	40	/............................/
003	Author	A	56	15	/............./
004	Publisher	A	71	7	/...../
005	List Price	A	79	8	/....../

note: You only need to perform this page once; proceed to C: USING THIS REPORT

C: USING THIS REPORT

1. Generate INVENTORY List

• From MAIN MENU chose F12 REPORTS F1 ITEMIZED INVENTORY

• Chose your selection criteria (or leave blank), then hit F13 PRINT.

• When it says SETUP UP SYSTEM PRINTER? chose <F>ORMAT.

• In REPORT FORMATTER SCREEN, arrow up to Format Name.

• In Format Name, hit F5 NEXT or F6 PRIOR to find WEBPAGE.

• Check box in upper right hand corner to be sure it says REPORT FILE "WEB"

• Chose F13 PRINT

• It will now say SET UP FILE WEB001.RF*, chose <Y>ES.

• It will ask if you want a MEMO -- say no.

• It may ask if you want to APPEND -- say no.

• When finished, say NO to Another Copy? and ESCape back to MAIN MENU.

3. EXPORT FILE

• Hit F14 NEXT PAGE, F1 UTILITIES, F6 EXPORT DATA

• type in the Format Name WEB, then hit F4 to fill in details of screen.

• Check to see that Input File is the correct file extension (MAILM001.FR*).

• Hit F12 PROCESS -- screen will automatically export file to WEB.ASC.

• ESCape back to an IBID prompt.

• You may now copy this file to your indexing system or server.

• You may also export your inventory notes fields; create then save Notes.txt to disk.
  Notes.txt is ISBN and note fields only; you will need to merge this with webpage.asc.